Revised Constitution and Proposed Committee Structure for 2020

The Club’s Annual General Meeting will be held on Thursday 13th August 20 at 7pm via Zoom (details to follow).  As well as hearing updates from the President, Treasurer, Senior and Junior Rugby, we will be electing volunteers to fill our new structure and adopting our new constitution.

The current Committee wish to change the structure of the Committee for the following benefits:

  • More efficient functioning of the Committee
  • Spreading responsibilities equitably around committee members and other club members
  • Encouraging maximum input from club members
  • Focus on success on the pitch, thriving social offer, increased community presence and financial stability

This will be achieved by:

  • A ‘Flatter’ structure, more in line with modern corporate board structures.
  • Only one VP – encourages a more equitable spread of responsibilities among the committee
  • Former VPs’ roles split out among new roles – acknowledges that VPs’ roles had become far too onerous, especially Admin and Finance.
  • Various teams feeding into committee members, e.g. Club Maintenance; Social Committee; Bar team etc.
  • All club members, especially players but also non-players to be encouraged to sign up to a group or team – ideally everyone would be expected to contribute to at least one event or activity during the season.

Please look below for the new structure and see if you can assist us.  Please also check out our new Constitution which we will propose at the AGM.

If you can volunteer to help out in any role that we have identified, or in any way that you think might benefit the Club, please let us know!

Roles & Responsibilities

President / Chair

Responsible to: Club Committee

Purpose

The club President has overall responsibility for running the Committee and will work to ensure the smooth running of the club. The President will be an ambassador for the club and will act as the club’s representative at all internal and external events.

As Chair of the Committee they are responsible for the ultimate achievement of the strategic ambitions of the club as well as the overall management of its operational activities.

Responsibilities

  • Take responsibility for managing the Committee and the affairs of the club.
  • Oversee and guide all decisions taken by the Committee and sub committees.
  • In liaison with the Committee, oversee the work of all Committee members.
  • In conjunction with the Secretary, prepare and present the annual report.
  • Liaise with the Secretary on the Agenda for each meeting and approve the minutes before they are circulated.
  • Be completely familiar with the constitution, club rules, committee procedures and the SRU rules and regulations.
  • Liaise with the Treasurer to ensure that funds are spent properly and in the best interests of the club.
  • Help to prepare and submit any statutory documents that are required (e.g. VAT, grant aid reports).
  • Represent the club at local, regional and national level
  • If unable to attend any committee meeting, a written report should be sent to the meeting and the Vice Chair briefed on the Agenda

Vice Chair

Responsible to: Club Committee

Purpose

This person would be the President’s ‘right-hand man’ and is a role that could be combined with another committee role.

Responsibilities

  • To stand in for the President / Chair in their absence
  • Support the President / Chair by working closely with them and accepting any delegated tasks from their list of responsibilities.

Club Secretary

Responsible to: Club Committee

Purpose

The Club Secretary is a pivotal role within the Club, providing an efficient administrative service to the club. They ensure that the Club functions smoothly and effectively, and is the main point of contact for internal and external stakeholders, including the Committee, Club members and other clubs/the SRU.

The Club Secretary deals with all club correspondence and distributes it to relevant officers for response where required. They manage, process and maintain a record of all incoming and outgoing correspondence and club documents. In addition, they record the deliberations and decisions of the Club Committee.

Responsibilities

  • Responsible for the day to day business and administration of the Club.
  • Provide Club details as required by the SRU.
  • Manage and ensure action on Club correspondence, including legal and insurance matters.
  • Work alongside the Treasurer to see that all affiliation/registration documents are accurate and are paid on time.
  • Organise the AGM, Committee and other Club meetings, preparing and circulating agendas and relevant papers.
  • Responsible for the accurate record-keeping and circulation of the minutes from meetings.
  • Record and deal with disciplinary matters.
  • Attend other meetings as required by the Club Committee.
  • Liaise with the SRU to organise the purchase of international tickets for members.

Treasurer

Responsible to: Club Committee

Purpose

Manage and oversee all aspects of the club’s financial affairs.

Responsibilities

  • Responsible for the club finances
  • Deal efficiently and effectively with all invoices and bills
  • Keep up to date records of all the financial transactions
  • Ensure that funds are spent properly
  • Issue receipts and record all money received
  • Attend committee meetings and present the budget report
  • Prepare the end of year accounts to present to the auditors
  • In agreement with the committee plan the annual budget
  • Monitor the budget throughout the year.

Club Captain

Responsible to: Club Committee

Purpose

The Club Captain is the link between the administration of the club and the players. It is the role of the Club Captain to represent the views of the players within the club and contribute to the development of the club through providing advice and guidance from a player’s perspective.

Responsibilities

  • Be a person that all players can contact and talk to about any comments they may have;
  • Be a positive role model for all members of the club;
  • Communicate with fellow team members and provide support and advice where needed;
  • Encourage club members to be involved in social and voluntary activities;
  • Welcomes new members to the club.

Senior Rugby Manager

Responsible to: Club Committee

Purpose

To oversee all aspects of senior rugby within the club.

Responsibilities

  • Take charge of recruitment and retention of players and coaching staff..
  • Oversee the implementation of SRU player development programmes.
  • Report to the Committee on senior rugby matters and make recommendations on improvements/ initiatives that need to be implemented.
  • Be aware of all administrative procedures regarding player registration and eligibility.
  • Ensure game days are approriately resourced, in collaboration with the 1st XV and 2nd XV managers.
  • Attend local, regional and national meetings as appropriate, representing the club on senior rugby matters.
  • Ensure buses are arranged for away matches, as appropriate.
  • Ensure pitches are booked for training in winter months. Be the club’s main point of contact with U-Gym for as long as that relationship is in place.
  • Ensure senior squad have appropriate equipment and kit for training and game days. Order equipment and kit as necessary.
  • Update SCRUMS database with senior rugby details.
  • Ensure sponsors boards are displayed at all 1st XV home games.
  • Ensure match reports are issued to local paper and for club newsletter etc, delegating as necessary.

1st XV Manager

Responsible to: Senior Rugby Manager

Purpose

To ensure the smooth and efficient running of the 1st XV during home and away game-days. To allow the head coach, captain and players to focus on their repective roles.

Responsibilities

  • Take charge of team sheets on game-days, liaising with referee and opposition manager.
  • Ensure flags, post protectors and sponsors boards are in place in good time before all home games.
  • Ensure water bottles are filled and available before warm up starts
  • Ensure strips are hung up prior to warm up and are collected in after games.
  • Make sure dirty strips and warm up tops are left in suitable place in club for cleaning after every game. Ensure water bottles and put away.
  • Attend to players’ requirements as necessary on game days.
  • Assist with communications with players regarding availability for training and games. Phone, email, social media communication as necessary.
  • Liaise with Senior Rugby Manager and Head Coach on issues regarding player registration, recruitment, retention and any welfare issues.

2nd XV Manager

Responsible to: Senior Rugby Manager

Purpose

To ensure the smooth and efficient running of the 2nd XV during home and away game-days. To allow the captain and players to focus on their repective roles.

Responsibilities

  • Assemble the 2nd XV squad and select the team.
  • Take charge of team sheets on game-days, liaising with referee and opposition manager.
  • Ensure flags, post protectors and sponsors boards are in place in good time before all home games, delegating as necessary.
  • Ensure water bottles are filled and available before warm up starts
  • Ensure strips are hung up prior to warm up and are collected in after games.
  • Make sure dirty strips and warm up tops are left in suitable place in club for cleaning after every game. Ensure water bottles and put away.
  • Attend to players’ requirements as necessary on game days.
  • Assist with communications with players regarding availability for training and games. Phone, email, social media communication as necessary.
  • Liaise with Senior Rugby Manager and Head Coach on issues regarding player registration, recruitment, retention and any welfare issues.

Junior Rugby Manager

Responsible to: Club Committee

Purpose

To oversee all aspects of junior rugby within the club.

Responsibilities

  • Have overall responsibility for all junior players and coaches on game days and for coaching sessions.
  • Ensure game days and training sessions are approriately resourced, in collaboration with the junior coaches and RDO.
  • Oversee the RDO in developing and maintaining links with local secondary and primary schools
  • Report to the Committee on junior rugby matters and make recommendations on improvements/ initiatives that need to be implemented.
  • Attend local, regional and national meetings as appropriate, representing the club on junior rugby matters.
  • Ensure transport is arranged for away matches, as appropriate.
  • Ensure facilities are booked for training during inclement weather if required.
  • Ensure junior teams have appropriate equipment and kit for training and game days. Order equipment and kit as necessary.
  • Update SCRUMS database with junior rugby details.
  • Ensure match reports are issued to local paper and for club newsletter etc, delegating as necessary. Ensure information regarding training, matches etc is efficiently circulated to parents and guardians in good time.

Facilities Manager

Responsible to: Club Committee

Purpose

The Facilities Manager encompases a number of roles improtant to the smooth running of the club. They will oversee the Maintenance Team, charges with ensuring the clubhouse and grounds are kept in good working order. They will also have oversight of the kitchen and bar teams, delegating responsibility are appropriate to the Kitchen and Bar Managers.

Responsibilities

  • Maintain the club’s facilities management plan, ensuring the relevant people understand their roles and responsibilites as part of the plan.
  • Oversee the maintenance and upkeep of the clubhouse and grounds including the car park and portacabins, delgating as appropriate.
  • Oversee the Kitchen staff and volunteers, ensuring staff are approriately qualified and inducted.
  • Oversee the Bar staff and volunteers, ensuring staff are approriately qualified and inducted.
  • Ensure that the bar and kitchen are fully stocked.
  • Ensure that fire safety audits and PAT testing are undertaken regularly.
  • Oversee the weekly cleaning of the clubhouse.
  • Otherwise ensure that all aspects of the facilities management plan are satisfactorily addressed.

Social Convener

Responsible to: Club Committee

Purpose

The Social Convener is responsible for creating and implementing a cost-effective social programme for the club, its players, members and supporters in order to enhance relationships and camaraderie throughout.

Social events are not solely to raise money for the Club, but are important in increasing participation, rewarding volunteers or simply having more fun.

Responsibilities

  • To lead the Social Committee in planning and organising major events, e.g. the Dinner Dance, Halloween Party, Christmas Party, Tournaments, Beer Festivals, etc.
  • To maintain a calendar, ensuring events are promoted in good time within the Clubhouse and on the Club’s digital platforms.
  • Where necessary create subcommittees to run each event. Work closely with each organising committee to monitor progress.
  • Co-opt appropriately skilled volunteers to assist in the organisation/running of an event.
  • To ensure a final reconciliation of income and expenditure is produced for each event.
  • To motivate members to attend Club events.

Marketing & Sponsorship Manager

Responsible to: Club Committee

Purpose

The Marketing and Sponsorship Manager is responsible for overseeing the implementation and/ or the development of the club’s marketing plan. They are responsible for securing sponsorship from local businesses and forging and maintaining good relationships with sponsors.

Responsibilities

  • Develop the club marketing plan and sponsorship strategy and reinforce through regular communications.
  • Work with the Treasurer to develop a budget for the marketing plan and sponsorship strategy.
  • Oversee the implementation of the strategies in the marketing plan and sponsorship strategy.
  • Drive maximum financial value for the club
  • Ensure value is delivered to the sponsors for their support
  • Regular prospecting of private business and individuals.
  • Follow up all lead generating activity
  • Secure sponsorship deals from the private sector.
  • Be creative with sponsorship packages, thinking on your feet to understand potential value from a sponsor and build a package to drive maximum financial value to club whilst giving whilst giving value for money to the sponsor.
  • Design and deliver on marketing and social media strategy and collateral.
  • Liaise with Communications Manager to keep members updated through social media and noticeboard in the club.
  • Submit regular reports to the club/group committee.

Fundraising Convener

Responsible to: Treasurer

Purpose

The Fundraising Convener has a key role, working with the Treasurer, to ensure the Club is in the strongest financial position to carry out its aims. They will be expected to identify, apply for and follow up grant applications in order to target relevant investment in the Club and to make the most of the opportunities found in potential grants.

They will oversee the Club’s core fundraising activities, such as the Century Club, as well as liaising with the Social Convener to ensure events raise money effectively where appropriate.

Responsibilities

  • Liaise with the Club Committee to ensure that all grant application efforts are well-directed, realistic and in line with the vision of the club.
  • Source and lead all grant applications, looking into and applying for grants to help invest in the Club, as well as ensuring that all necessary follow-up to the grant application process is completed.
  • Ensure the Club is registered with relevant authorities for fundraising activity (e.g. Clackmannanshire Council for a Lottery Licence to run the Century Club).
  • Promote membership of the Century Club; keep and maintain records of members, ensuring subscriptions are up to date.
  • Organise and promote the quarterly Century Club draws, working with the Treasurer to ensure prize money is paid promptly to the winners.
  • Plan and organise fundraising activities for the Club; collect fundraising money and pass it on to the Treasurer; monitor and accurately record the success of fundraising activities.

Child Protection Officer

Responsible to: Club Committee

Purpose

Hillfoots RFC operates a youth section and must appoint a CPO. This person should be the main point of contact with the club for any support, concerns, advice and training.

The CPO should lead on good practice and be known in their role, be accessible and visible to other volunteers/staff, children and parents. They should be friendly and approachable and be able to communicate well with children and adults. The CPO should understand the importance of confidentiality, impartiality and have the ability to deal with sensitive situations with empathy and integrity. The CPO should have a willingness to challenge opinion and the confidence to manage situations and know when to ask for support.

Responsibilities

  • Promote and champion Child Protection at the club and encourage good practice.
  • Ensure the club has a Child Protection Policy that is available on the club website.
  • Respond appropriately to any child protection or wellbeing concerns.
  • If unable to deal with a concern due to conflict of interest or any other reason, the CPO should refer to the Scottish Rugby Child Protection Department without delay.
  • Ensure that good practice is used in the recruitment of volunteers, coaches and staff who are working with children.
  • Ensure that everyone at the club in regulated work has a PVG Membership and keep records of these.
  • Report to the Club Committee on any issues or concerns.
  • Maintain confidential records of any reported cases and action taken.
  • Liaise with Scottish Rugby Child Protection Department as required.
  • Signpost to other members of the club relevant training or advice.

Membership Secretary

Responsible to: Treasurer

Purpose

It is vital that the club knows who their membership is and that appropriate membership fees are being paid. Membership fees are a large part of the club’s annual income. The membership database can also be used to ensure that we are successfully communicating with our entire membership.

Responsibilities

  • Maintain an accurate database of club members including at least name, contact details, DOB, playing status, membership type, confirmation of fees paid.
  • Ensure that those not currently paying membership, do pay.
  • Provide data to Treasurer and Committee as required.

Communications Manager

Responsible to: Secretary

Purpose

The Communications Manager is responsible for creating and ensuring the successful delivery of an integrated communications strategy, using all available internal and external channels to support the Club’s brand, media and commercial objectives. They will ensure that all club members are kept up to date with club communications.

Responsibilities

  • Have ownership and responsibility for posting club communications on social media platforms and via email.
  • Liaise with Membership Secretary to ensure an up to date and comprehensive contacts database is being used.
  • Drafting and issuing the weekly club newsletter, ensuring content is received from appropriate people (e.g. President’s message, match reports, juniors update, social events etc).
  • Issuing match reports and photos to Alloa Advertiser (can be written by others)
  • Regular communication with the Club’s Marketing and Sponsorship Manager to ensure that all sponsorship marketing obligations are planned, delivered and fulfilled.
  • Liaise with the Marketing and Sponsorship Manager to issue flyers and posters advertising matches, club social events etc.
  • Maintining and updating the club’s website (alternatively, this may be done by a separate individual)

The Proposed 2020 Constitution

Name

1.    The Club shall be known as “Hillfoots Rugby Football Club”.

Mission Statement

2.     Hillfoots Rugby Football Club is a strong and positive community club where rugby is played and enjoyed by all ages and abilities, where together we value integrity, a positive attitude, commitment and friendship.

Objects

3.     The object of the club to provide facilities for and to promote participation in the Amateur sport of rugby in Tillicoultry and the surrounding area.

Affiliation

4.     The club may affiliate with any other sports body.

Membership

5.         Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex; sexual orientation, political or other opinion.

5.1         The club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the members as set out in Clause 7.

5.2         To be properly constituted the club shall have at least 25 members.

5.3         The membership of the Club shall consist of:

        • The President
        • The Honorary Vice-Presidents, who shall have no vote unless they are fully paid up members and are confirmed by the membership at the AGM for a particular service to the Club. Former Presidents automatically become Honorary Vice-Presidents at the end of their tenure.
        • Honorary Life Members, who shall have no vote unless they are fully paid up members and who are confirmed by the membership at the AGM for a particular service to the Club. Honorary Patrons who shall have no vote unless they are fully paid up members and who are confirmed by the membership at the AGM for having contributed a sum of money to the Club, the amount to be decided by the Executive Committee.
        • Ordinary Members (Playing and Non-playing of 18 years and over).
        • Life Members who will be ordinary Members who have donated 10 times the then current annual subscription for Ordinary Members.
        • Family Membership which shall include two adults (voting) and their children under the age of 16 years (non-voting).
        • Country Members who will be 18 years and over and who shall have no vote, paying an annual subscription to be decided by the Executive Committee from time to time.
        • Junior Members who are members under the age of 18 years and who shall have no vote. Annual subscriptions will be set on the recommendation of the Finance and Junior Rugby Committees.
        • Guest Members, being visitors from other clubs or organisations who are invited to the club.
        • No person is to be allowed honorary or temporary membership of the club or to be relieved of the payment of the regular entrance fee or subscription: except to allow temporary participation in the activity which is the prime purpose of the club; or except in accordance with specific provision set out in club rules above.

Register of Members

6.     A register of members will be kept in which shall be entered the names and addresses of members in every category.

Expulsion of Members

7.       The Executive Committee shall have the power to remove from the Register of Members any member who:

7.1       Has failed to pay monies due to the Club after 2 months’ notice has been given by the Treasurer, provided that such a member shall be reinstated after payment of all arrears otherwise will be subject to the Arrears procedure.

7.2       Whose conduct the Committee shall deem to be detrimental to the Club, provided that not less than half the Committee are in favour of the member being removed from the register.

7.3       A member so expelled shall have power of appeal to the whole body of Ordinary, Family and Life Members of the Club. In order to exercise this right the member so expelled shall within 7 days of being informed of the expulsion intimate an appeal in writing to the Club Secretary. The Secretary shall thereupon call a Special General Meeting to consider the appeal which will only be upheld it over half the members present at the Special Meeting agree to the member’s reinstatement. No other business shall be considered at the meeting.

Cessation of Membership

8.       Members shall cease to be members by:

8.1       Non-payment of subscription; any member whose membership has ceased for this reason shall not again be accepted for membership unless all arrears are paid.

8.2       Resignation in writing to the Secretary.

8.3       Expulsion (as set out in Para 6).

Management

9.1         The Executive Committee.

9.1         The management of the Club shall be vested in an Executive Committee consisting of the President, the Vice-President, the Secretary, the Treasurer and Club Captain.  The Executive Committee can be supported by the any of the other Committee Members, or any other individuals who are co-opted as required.

9.2         The Executive Committee shall be elected at the Annual General Meeting. All prospective members of the Executive Committee must be proposed and seconded in writing by Ordinary, Family or Life Members of the Club.

10.1       The Committee.

10.1       Committee Members shall be elected at the Annual General Meeting if required by more than one individual expressing to the President or Vice-President  that they wish to be considered for a specific post.

10.2       In the event of there being more nominations for any position than there are vacancies, a vote will be taken at the Annual General Meeting when those obtaining the most votes for each position will be elected.

10.3       Only Ordinary, Family or Life Members will be eligible to vote, providing that their subscriptions for the past year have been paid in full.

10.4       The Club Committee is composed of the Executive Committee and Committee Members and anyone else who the Executive Committee wish to co-opt, with a possible structure below:

Meetings

11       Committee Meetings.

11.1       The Committee shall meet for the dispatch of business on the last Monday of each month from August to April and as necessary during the months of May, June and July.

11.2       The President or  Vice-President shall preside at each meeting of the Committee. In the absence of the President and all Vice-Presidents, the meeting shall appoint a Chair from those members present.

12.       The Annual General Meeting.

12.1       The AGM of the Club will be held ideally within seven weeks of the end of the Financial Year, [i.e. the 30th June].

12.2       A minimum of seven days’ notice will be given in writing.

12.3       Twenty Members Ordinary, Family or Life shall form a quorum.

12.4       The President shall decide all points of order and shall have a casting vote in addition to their deliberative vote.

12.5       The Agenda for business shall be:

        • President’s Report
        • Senior Rugby Manager’s Report
        • Junior Rugby Manager’s Report
        • Treasurer’s Report (to include Annual Subscriptions and Independent Examiner’s report)
        • Election of Office Bearers

13        Special Meetings.

13.1    A Special General Meeting shall be called by the Secretary on:

  • The authority of the Executive Committee;
  • On a requisition stating the reason for which the meeting is desired and signed by not less than ten Ordinary, Family or Life Members;
  • On the written request of a Member expelled under Paragraph 6.B.

13.2    Seven days’ clear notice shall be given of all Special Meetings.

13.4    The notice of all Special Meetings shall state the purpose of the meeting and no other business will be transacted at the meeting.

13.5    The President or Vice-President shall preside at any Special Meetings. In the absence of the Vice-Presidents, the Executive Committee shall appoint a Chair.

13.6    In the event of an equality of votes the Chair shall have a casting vote in addition to their deliberative vote. Twenty Ordinary, family or Life Members shall form a quorum.

Trustees

14.       The Trustees of the Club shall be the Executive Committee composed of the President, The Vice-President, the Secretary, the Treasurer and Club Captain, any three of whom shall be empowered to sign any deeds or other documents on behalf of the Club. The property of the Club shall be vested in the Trustees.

Finance

15.1    Correct accounts and books shall be kept showing the financial affairs (and intromissions) of the Club which shall be examined annually by an Independent Examiner.

15.2    An account shall be kept in the name of the Club with such Bank/Building Society as the Executive Committee shall, from time to time, determine. Such accounts shall be operated by the Trustees.

15.3    The financial year shall end on the 30th of June.

15.4    The Executive Committee is authorised to borrow, raise finance, and grant security, in such manner as the Committee shall think fit.

15.5    Annual Subscriptions.  Annual subscriptions shall be fixed at the AGM. Membership cards shall be issued annually.

15.6    Surplus funds.   Surplus funds shall be invested for the benefit of the Club as the Executive Committee.  The Executive Committee shall have the investments held in name of the “Hillfoots Rugby Football Club” always holding those investments under the direction of the Treasurer and Independent Financial Adviser.  No liability shall attach to the Committee or to the Office Bearers in respect of such investment, with the exception of theft, fraud etc… provided that;

15.6.1 The investment policy is set down in writing for a financial expert or experts by the Executive Committee;

15.6.2 The performance of the investments is reviewed regularly by the Executive Committee;

15.6.3 The Executive Committee is entitled to cancel the delegation arrangement at any time;

15.6.4 The investment policy and the delegation arrangements are reviewed at least once a year;

15.6.5 All payments due to a financial expert or experts are on a scale or at a level which is agreed in advance and are notified promptly to the Executive Committee on receipt; and

15.6.6 The financial expert or experts may not do anything outside the powers of the Executive Committee;

15.7    Expenses, Remuneration and Payments

15.7.1 No portion of the income and property shall be paid or transferred directly or indirectly by way of dividend, distribution, bonus, honoraria or otherwise by way of profit to the members.

15.7.2 Members will be entitled to the repayment of all out of pocket expenses incurred by him/her on behalf of the club.

15.7.3 No Office Bearer of the Hillfoots Rugby Football Club, other than those employed to coach, will receive any form of remuneration for their services to the club. As with other club members, they will be eligible for all reasonable out of pocket expenses incurred on behalf of the club.

Alcohol

16.1    The sale of excisable liquor shall be conducted strictly in accordance with the Licensing (Scotland) Act 2005.

16.2    No Member of the committee or other governing body and no person employed by the club is to have any personal interest in the sale of alcohol on the club premises or in the profits arising from such sale.

16.3    Other than when an occasional licence has effect, no person is to be supplied with alcohol on club premises unless that person is:

16.3.1 A member of the club;

16.3.2 A person who is on the premises at the invitation of a member of the club, and is accompanied by that member;

16.3.3 A member of another club which falls within the description prescribed in The Licensing (Clubs)(Scotland) Regulations, 2007.

16.4    Where a person who is referred to in paragraph 16.3.2 above is supplied with alcohol on club premises and an occasional licence is not in effect, there is to be entered in a book kept for the purpose: the date; the name and address of the person; and the name of the member accompanying the person.

Bye-Laws

17.1    The Executive Committee shall have the power to frame Bye-Laws regulating the control of the Club premises and for such other purposes as they may deem to be in the interest of the Club.

17.2    Such Bye-laws may become operative immediately, but they and any additions or alterations thereto shall fall to be confirmed at the first AGM following the introduction of such Bye-laws. The same conditions governing alterations to the Constitution shall apply.

Interpretation of the Constitution

18.     The Executive Committee shall have full power to deal with any questions concerning the terms or construction of the Constitution and for any matter for which provision is not herein made.

Dissolution of The Club

19.     In the event of the dissolution of the Club, all available assets (after the discharge of all liabilities) shall be distributed amongst the Scottish Rugby Union and/or any other amateur sports bodies or charities in such a manner and subject to the conditions as may be decided by full Members of the Club at a Special General Meeting as provided for in Paragraph 13.

Alterations to The Constitution

20.     No alterations to the foregoing Constitution shall be made except at an AGM or at a Special General Meeting called for the purpose of considering such proposed alterations, and then only on receiving the assent of not less than half the Members present and voting.

20.1    Notice of the proposed alterations must be sent to the Secretary in writing not later than two week’s prior to the AGM.

20.2    In every case the terms of the proposed alterations shall be printed on the notice calling the meeting.

 

To be adopted by Members at the AGM on 13 August 2020.

 

G Spowage
President

 

Derek Paterson
Vice-President (Administration)