Photography & Social Media Policy

Hillfoots RFC recognises that publicity and pictures of young people enjoying rugby are essential to promote the sport and a healthy lifestyle.  Hillfoots RFC believes that parents should be able to take pictures of or film their children, these are normal family practices and help mark milestones in a child’s life.

However, we also recognise that parents also need to be able to request that photos of their children are not taken or are not posted on social media. 

The introduction of proportionate controls on the use of photographic equipment (cameras, videos, including mobile phones) is an element of general safeguarding good practice in a club.



Hillfoots RFC is committed to providing a safe and enjoyable environment for young people.  Implicit in this is the commitment to ensure that all publications, resources and media represent participants appropriately and with due respect.  By adopting the points outlined in these guidelines we will be putting in place the best possible practice to protect young people wherever photographs or recorded images are taken and stored.  The images may be published on the club website, on the club’s social media channels and local media. If at any time either the parent/carer or the young person wishes the pictures or data to be removed from the website, the Child Protection Officer should be informed in the first instance by email or using the contact form below.

Photo and Social Media Guidelines

The following rules which will ensure compliance with the policy on photographic images are as follows:

  • Anyone taking photographs or recording at any rugby event must have a valid reason for doing so.
  • Anyone taking photographs or recording must make themselves known to the coaches and be able to identify themselves if requested during the course of the event.
  • Hillfoots RFC will ensure parents/guardian/young person have granted their consent for the taking and publication of photographic images and have given permission. The permission form is included within the club membership form.
  • All young people must be appropriately dressed. Minimum attire should be shorts and a T shirt/top.
  • Photographs/videos must not be taken in Changing rooms.
  • Photography or recording should focus on the activity rather than a particular young person.
  • Personal details which might make a young person vulnerable, such as their name, exact address, date of Birth etc., must never be revealed.
  • Where an individual has achieved success in the game (e.g. when selected for representative side or showing triumph over adversity) permission must be gained from parent/guardian and young person to use photographs/recordings and relevant details.
  • Photographs/recordings should represent the diverse range of young people participating in rugby.
  • All concerns regarding inappropriate or intrusive photography should be reported in confidence to the Child Protection Officer should be informed in the first instance by email or using the contact form below.


Hillfoots RFC recognises the need to ensure the welfare and safety of all young people in Rugby Union. As part of our commitment to ensure the safety of young people we will not permit photographs, video or other images including those taken via mobile phones of young people to be taken or used without the consent of the parents/carers and the young person.  We will take all steps to ensure these images are used solely for the purposes they are intended, which is the promotion and celebration of the activities associated with rugby.  If you become aware that images are being used inappropriately, you should inform the Child Protection Officer should be informed in the first instance – [email protected]